A news in agency has several documents to file. Identify the most suitable filing system for each of the following: Supplier details
Expenses invoices
Correspondence kept on various topics
International travel articles by journalists
Change the following list a chronological order using the consistent date style of DD/MM/YY
Name date of birth
Ola hunt 19th of November 94
Carla Gibbs 04. 11. 1993
K Develo March 4th 1994
Mia Papa 18th August 1993
Vincent Hunter December 3rd 1993
Amy defreitas 13. 03. 94
Now change the list so that it is in alphabetical order by name.
Suggest THREE actions that could be taken with inactive files that are no longer required.
Get two reasons why some files may need to be preserved.
The following files must be arranged using geographical system. Arrange them so that they are in the correct order.
Trinidad and Tobago- Port of Spain
Chaguanas
San Fernando
Arima
Jamaica- Kingston
port Antonio
Ocho Rios
Montego Bay
Barbados- Bridgetown
Oistins
Holetown
Speightstown
Identify three types of files that will be class as containing sensitive or confidential information. Then see it’s two ways in which this information should be protected.
Identify three characteristics of an effective record system.
Suggest three add advantages on one disadvantage for a business that decides to change its method of filing from a manual system to an electronic one.
Explain the main purpose of each of the following filing systems and give an example of when each one might be used: Alphabetical by name, subject, geographical, numerical, chronological.