SAMPLE “REQUEST FOR PROPOSALS” TEMPLATE
Request for Proposals (RFP)
For: [Title of RFP Project]
Note: This sample is for a fabrication type of RFP.
[Issued: [Date]
Submission deadline: [Time/Date]
Deadline for final submission of questions: [Day/ Date/ Time]
1.) Executive summary
Executive Summary- please summarize the key points of the report, highlight the major points of the report. please do not summarize the company. please summarize in only half a page do not use a whole page
2.) Introduction
[Institution], (Owner) invites proposals for [RFP work description]. Based on previous work experience, your firm has been selected to receive this RFP and is invited to submit a proposal to produce the exhibition experiences described herein.
3.) Proposal Contents for contractor
• For each exhibit describe the level work of work to be performed.
• The name of the person in your firm who would be the official contact person for any contractual relationship.
• A management plan for the work.
• A schedule for the work, including the range of start dates to which your firm is prepared to commit and anticipated completion dates. This schedule should work within the timeframes outlined by [Institution]. Any conflict in the two should be described. The schedule should include a list of all anticipated meetings with [Institution] and their locations.
.
Background
[Provide background on Institution and project(s) relevant to the RFP.]
Standards and Work Summary
Parts of this invitation’s documents are [Institution]’s [list any applicable standards documents and/or
official guidelines included in the RFP]. [Institution] expects to enter into a contract using these standards, especially those sections establishing warranties, guarantees and [Institution]’s rights to intellectual property.
Project Completion
The Project is to be completed on or before [date].
PROPOSED SCOPE OF WORK:
Exhibit Elements Covered by this Request for Proposals
This Request for Proposals covers defined elements for each exhibition. These elements are described in the Scopes of Work section of the Drawings / Descriptions provided for each of the exhibit experiences within each exhibition project. These include the Scopes of Work listed under the header, “General Fabricator” in the Exhibit Descriptions and Drawings.
As mentioned in the “Opening, Evaluation and Contracting” section above, the final scope and thus final fee will be determined in meetings immediately following the award of the work. The actual elements and a list of implementation responsibilities are found for each exhibit in the Scope of Work section of the Exhibit Descriptions and the Exhibit Drawings under the title “of “General Fabricator.” For each of these elements, the Contractor must perform “The Work” as listed in this document.
Schedule [sample]
The Contractor’s schedule of work must fit within the following estimated project schedule.
[List with dates:]
RFP Issued
RFP Due
:
Conclusion