[Insert Project Name]<\/p>\n
Helping Students Prepare for the CAPM and PMP Exams<\/p>\n
Project Scope Management Plan (SMP)<\/p>\n
[Student – Template]<\/p>\n
Project Scope Management Plan (SMP)<\/p>\n
[Student – Template]<\/p>\n
Project Scope Management Plan<\/p>\n
(SMP)<\/p>\n
SMP Version History<\/p>\n
Version #<\/p>\n
Date<\/p>\n
Author<\/p>\n
Key Differences<\/p>\n
1.0.0<\/p>\n
Friday,<\/p>\n
November 12,<\/p>\n
2021<\/p>\n
Student Name<\/p>\n
Provision of Software Application to help students prepare for CAPM and PMP exams.<\/p>\n
Table of Contents<\/p>\n
1 Introduction 5<\/p>\n
2 Background & Research 5<\/p>\n
3 Roles and Responsibilities 6<\/p>\n
4 Scope Management Processes 7<\/p>\n
4.1 Definition of Scope 7<\/p>\n
4.2 Creation of the Work Breakdown Structure (WBS) and Dictionary 7<\/p>\n
4.3 Deliverable Validation and Acceptance 9<\/p>\n
4.4 Control Scope 9<\/p>\n
5 References 10<\/p>\n
Introduction to the Scope Management Plan Template<\/p>\n
The Scope Management Plan (SMP) is created during the project’s Planning\/Definition Process Phase and is considered a component of the Project Management Plan (PMP). The purpose of the Scope Management Plan is to document the defined scope management approach and processes, as well as the roles and responsibilities for Stakeholders participating in those processes.<\/p>\n
The Scope Management Plan serves as a written reference guide. It describes how the project team will define and develop the project scope, create the Work Breakdown Structure (WBS), validate the scope, verify completion of project deliverables, control the scope baseline, and handle scope changes.<\/p>\n
The following sections are constructed to match the suggested heading structure for the Scope Management Plan. Each section provides instructions and descriptions to help the reader understand the section’s purpose and how to complete it.<\/p>\n
Template style conventions are as follows:<\/p>\n
Style<\/p>\n
Convention<\/p>\n
Normal text<\/p>\n
Indicates placeholder text that can be used for any project.<\/p>\n
Example text in italics<\/p>\n
Indicates text that might be replaced\/edited\/deleted by the user<\/p>\n
NO EXAMPLES IN STUDENT VERSION<\/p>\n
Introduction<\/p>\n
Student preparedness for CAMP and PMP exams is being considered to be one of the NUPM student organizations. The main objective of a scope management plan for NUPM is to reflect on its ambitions of considering how the project at hand and the available resources are related. In our case, the project selected is how to help students prepare for their CAPM and PMP exams. This project will at solving the problem of students’ unpreparedness in their exams. Therefore, the Organization’s objective will be to help students prepare for their CAPM and PMP exams by use of customized Applications that will offer unlimited learning materials to the students (Ramage, 2018). Thus, in this case, the scope management plan explains the boundaries a project should adhere to until completion. The scope management plan will be utilized to develop the project charter. The charter will contain a summary of the project, including the steps that should be taken to achieve each deliverable. A well-written scope comprises project objectives, goals, deliverables, deadlines, and costs. The scope management plan will be important to help the project team to avoid project creep. The scope will set the hierarchy of activities starting from collecting requirements that must be followed to achieve the project objectives. Then, the scope will be defined where the project boundaries will be set, including all the assumptions, budgets, constraints, and deliverables. The scope will be accepted and presented to the project team as the guiding document for all activities. Finally, the process will be controlled (Antikainen, 2010). All intermediate changes will be undertaken following a standard procedure that collaborates with the project manager, project team, and the primary stakeholders. <\/p>\n
Background & Research<\/p>\n
Advancement of the project management discipline was the core business of the founding of the Northeastern University. It aims to enhance community and professional development among its multinational and diverse student body by offering peer support and mentoring, sharing of knowledge and personal experience, supporting the career and academic advancement of their peers, and hosting special programming and networking events (Bandara & Wijayanayake, 2013). In an attempt to help the University identify the best services it can offer to add to its objectives, our company is committed to carrying out a project to help the students prepare for CAPM and PMP exams and develop the scope of our project. The goal of the project is to help students prepare for CAPM and PMP exams. To solve this problem, we intend to develop an application that will help students prepare for CAPM and PMP exams (Recke & Perna, 2020). The project will require experts in Information Technology, computer programming, and project management. In researching the project, scholarly reviewed articles will be relied on to provide more knowledge and insights about developing an Evaluation of the materials according to their relevance to the topic.<\/p>\n
Roles and Responsibilities<\/p>\n
To ensure the completion of the project, it will require the right training and lecture sessions to promote the ability of students to prepare for CAPM and PMP exams.<\/p>\n
The project sponsor, director, and team will all have vital roles in managing the project’s scope. All the stakeholders must be aware of their key responsibilities to ensure that all the project phases are completed within the specified duration (Malsam, 2020). In this case, the project is aimed at helping students prepare for CAPM and PMP exams.<\/p>\n
The following table indicates the roles and responsibilities for the scope management of the <\/p>\n
Project Scope Management Plan (SMP)<\/p>\n
[Student – Template]<\/p>\n
Project Scope Management Plan (SMP)<\/p>\n
[Student – Template]Project Scope Management Plan.<\/p>\n
Position in Organization<\/p>\n
Role<\/p>\n
Responsibility for Scope<\/p>\n
President, NUPM student’s Organization<\/p>\n
Project Sponsor<\/p>\n
The project sponsor has the budget ownership of the program, and he is the major receiver of the main project deliverables. He will provide the executive team with funds. <\/p>\n
Approving the progress of the project after every stage.<\/p>\n
Departmental Dean<\/p>\n
Project Manager<\/p>\n
Offers the overall management of the project<\/p>\n
Develops project charter, work plan, material sourcing, and delegation of duties<\/p>\n
Team members report to the project manager<\/p>\n
NUPM Student’s Organization<\/p>\n
Key stakeholder<\/p>\n
The ultimate user of the program. <\/p>\n
Offering vital information about its goals, objectives, and strategic plan about the program.<\/p>\n
NUPM Student organization members, Alumni, Professors (lecturers).<\/p>\n
Project team<\/p>\n
Working with the project manager to analyze the design and ultimately improve the student’s preparation for CAPM and PMP exams. There will be high collaboration for the development of a high-performing program design and models.<\/p>\n
Project sponsor, Executives, Institution’s representatives, key Organization’s stakeholders, and Resource manager<\/p>\n
Steering committee<\/p>\n
Provision of assistance in resolving problems arising beyond the project manager’s area of operation.<\/p>\n
Monitors the progress of the project and provides key tools and support.<\/p>\n
Students<\/p>\n
Customers<\/p>\n
Students will benefit from the project on how to prepare for the CAPM and PMP exams.<\/p>\n
Scope Management Processes<\/p>\n
Definition of Scope<\/p>\n
Project scope sketches all the outcomes that a project aims to deliver by including the features and functions of the outcomes together with any relevant factors that are important to project success. It helps in defining project boundaries, the Organization’s needs, and expected outcomes of the program. In addition, the project scope statement outlines the assumptions concerning decisions external to the project teams’ control (Vald\u00e9s-Souto, 2019). The project scope helps reduce uncertainties by describing the project’s scope to enlighten all the key stakeholders about the project. With a strong project scope statement, there will be fewer requests for changes in implementing the project, hence increased chances of success.<\/p>\n
This project was created solely to develop a suitable method of preparing students for CAPM and PMP exams. In an attempt to achieve this goal, the project team will perform the following detailed breakdown activities. Identification and prioritization of suitable exam preparation techniques, analyzing advantages and disadvantages of each of the exam preparation techniques, analyzing steps that the Organization should take to establish to new exam preparation program and providing guidance and recommendations to the NUPM student organization (Fitsilis,2009). <\/p>\n
Based on the above activity breakdown, the project will have its specific deliverables at the end. This project’s deliverable is a preparation software application. The Application will be loaded with CAPM and PMP learning materials where students will easily access the materials. The Application will as well provide self-assessment tests and grading for grading. Finally, there will be a platform in the Application where the students will post challenging questions to assist other students, alumni, or lecturers. <\/p>\n
The project will be accepted when the new Application has been successfully tested and proved accessible by all students providing all learning materials and tests. The project will not include ongoing maintenance of the Application. The project team will be liable for getting the Application certified and approved by the University administration.<\/p>\n
Creation of the Work Breakdown Structure (WBS) and Dictionary<\/p>\n
When managing a project, it is important to break it into smaller activities. Work Breakdown Structure (WBS) is a tool that breaks down a project into manageable deliverables (Cerezo-Narv\u00e1ez et al., 2020). WBS can be defined as a hierarchical outline of activities required to accomplish a project. It remains a vital tool in project management since it helps break complex and large projects into simpler and smaller tasks that the project team can easily deliver. These smaller tasks and milestones follow the scope of the project. Below is a summary of the WBS structure with its associated WBS dictionary. The work will comprise four main milestones, including project initiation, planning phase, project development, and closure. These milestones will not exceed 20 days. Each of the phases will further be subdivided into smaller work packages that are estimated not to exceed 20 days and not take less than 10 days.<\/p>\n
Level 1<\/p>\n
(Project-Level Deliverable)<\/p>\n
Level 2<\/p>\n
(Major Deliverables)<\/p>\n
Level 3<\/p>\n
(Sub-Deliverables)<\/p>\n
CAPM and PMP Exam Preparation Application<\/p>\n
1.1 Project Initiation<\/p>\n
1.1.1 Initial analysis of the Application requirement<\/p>\n
1.1.2 Project Charter<\/p>\n
1.2 Project Planning<\/p>\n
1.2.1 Development of Project Scope<\/p>\n
1.2.2 Roles and responsibilities of the Project’s Team<\/p>\n
1.3 Project Development<\/p>\n
1.3.1 Application designing<\/p>\n
1.3.2 Application Programming\/Coding<\/p>\n
1.3.3 Application Testing<\/p>\n
1.4 Project Closure<\/p>\n
1.4.1 Documentation of the <\/p>\n
Project.<\/p>\n
1.4.2 Implementation and Deployment<\/p>\n
WBS Dictionary<\/p>\n
WBS Level<\/p>\n
WBS Code<\/p>\n
WBS Element<\/p>\n
Description<\/p>\n
Deliverables<\/p>\n
Resources Devoted<\/p>\n
1<\/p>\n
1<\/p>\n
CAPM and PMP exam preparation Application <\/p>\n
CAPM and PMP exam preparation Application<\/p>\n
CAPM and PMP exam preparation Application<\/p>\n
Project manager<\/p>\n
2<\/p>\n
1.1<\/p>\n
Project initiation<\/p>\n
Application initial requirements and documentation<\/p>\n
Project charter<\/p>\n
Project manager<\/p>\n
3<\/p>\n
1.1.1<\/p>\n
Analysis of the Application requirement<\/p>\n
Alternative considerations<\/p>\n
High-level report<\/p>\n
Project manager<\/p>\n
4<\/p>\n
1.2<\/p>\n
Project planning<\/p>\n
Documenting the alternate project plan<\/p>\n
Scheduled budget<\/p>\n
Project manager<\/p>\n
5<\/p>\n
1.2.1<\/p>\n
Project scope<\/p>\n
Developing the project’s boundaries<\/p>\n
WBS Project Scope<\/p>\n
Project manager<\/p>\n
6<\/p>\n
1.3<\/p>\n
Development<\/p>\n
Actual completion of the project<\/p>\n
Completed project<\/p>\n
Project team members, stakeholders, project manager<\/p>\n
7<\/p>\n
1.3.1<\/p>\n
Execution phase<\/p>\n
Designing and implementing the Application<\/p>\n
Fully functional Application<\/p>\n
Project manager<\/p>\n
8<\/p>\n
1.4<\/p>\n
Closure<\/p>\n
Completion of the project<\/p>\n
Documenting<\/p>\n
Project manager<\/p>\n
9<\/p>\n
1.4.1<\/p>\n
Implementation and deployment<\/p>\n
Finalizing the project and deploying it for students to use<\/p>\n
Application, deployment, and conversion<\/p>\n
Project manager and software developer<\/p>\n
Deliverable Validation and Acceptance<\/p>\n
As stated above, the main deliverable for this project is a complete CAPM and PMP Exam Preparation Application. This Application will only be accepted by the Sponsors and the NUPM Student Organization if it meets the required non-functional and functional needs. The primary requirement of this Application is to ensure that students are supplied with unlimited CAPM and PMP learning materials and self-assessment tests. Additionally, the Application should allow an interactive center where students can post questions that challenge them to get help from fellow students, lecturers, and alumni (O’Connor, 2020).<\/p>\n
Another deliverable is the project charter which contains detailed information that the Application should fulfill (O’Connor, 2020). As the project, “Helping Students Prepare for the CAPM and PMP Exams,” continues, the project manager will be verifying intermediate project deliverables against the original scope as explained in the WBS structure, WBS dictionary, and Scope Management statement. Once the scope is verified that it meets the project plan, then the project manager will form an acceptance agreement. The Project Sponsor will sign an acceptance document to ensure that the project follows the scope.<\/p>\n
Control Scope<\/p>\n
The Project Manager, together with the Project Team, will work collaboratively to control the scope. The Project Team will be focused on using the WBS dictionary to execute WBS structure elements. The Project Team will execute duties per the WBS dictionary to create specific deliverables for every WBS structure element (L\u00e9ger et al., 2013). It is important to note that intermediate changes might occur in the project process, and it is thus important to establish a distinct procedure to be followed. The procedure will be created to modify the project by coordinating both the project team and primary stakeholders. The Project Manager will be solely accountable for controlling the scope (Gobov & Huchenko, 2021).<\/p>\n
References<\/p>\n
Antikainen, J. (2010). Relevance of scope management and organizational change management in IT deployment projects. https:\/\/jyx.jyu.fi\/handle\/123456789\/24854<\/p>\n
Bandara, C. P., & Wijayanayake, J. I. (2013). Impact of scope management practices on completing software projects successfully. http:\/\/repository.kln.ac.lk\/jspui\/handle\/123456789\/8509<\/p>\n
Cerezo-Narv\u00e1ez, A., Pastor-Fern\u00e1ndez, A., Otero-Mateo, M., & Ballesteros-P\u00e9rez, P. (2020). Integration of cost and work breakdown structures in the management of construction projects.\u00a0Applied Sciences,\u00a010(4), 1386. https:\/\/www.mdpi.com\/2076-3417\/10\/4\/1386<\/p>\n
Fitsilis, P. (2009, March). Measuring the complexity of software projects. In\u00a02009 WRI World Congress on Computer Science and Information Engineering\u00a0(Vol. 7, pp. 644-648). IEEE. https:\/\/ieeexplore.ieee.org\/abstract\/document\/5170397\/<\/p>\n
Gobov, D., & Huchenko, I. (2021). Software Requirements Elicitation Techniques Selection Method for the Project Scope Management. In\u00a0ITPM\u00a0(pp. 1-10). https:\/\/www.scitepress.org\/Papers\/2017\/63186\/63186.pdf<\/p>\n
L\u00e9ger, P. M., Lyle, D., Babin, G., Charland, P., & Pellerin, R. (2013). Scope Management: A Core Information System Implementation Project Pedagogy.\u00a0International Education Studies,\u00a06(3), 55-65. https:\/\/eric.ed.gov\/?id=EJ1067751<\/p>\n
Malsam , J. (2020, September 24).\u00a0How to make a scope management plan. ProjectManager.com.\u00a0https:\/\/www.projectmanager.com\/blog\/scope-management-plan<\/p>\n
O’Connor, B. W. (2020, December 18).\u00a0How to create a project scope management plan. Northeastern University Graduate Programs.\u00a0https:\/\/www.northeastern.edu\/graduate\/blog\/scope-management-plan\/<\/p>\n
Ramage, K. L. (2018).\u00a0Scope management strategies for engineering leaders to improve project success rates\u00a0(Doctoral dissertation, Walden University). https:\/\/search.proquest.com\/openview\/b2c66fc03cb3a267b9dc69d667e1b7b1\/1?pq-origsite=gscholar&cbl=18750<\/p>\n
Recke, M. P., & Perna, S. (2020, September). Application of narrative theory in project-based software development education. In\u00a0European Conference on Innovation and Entrepreneurship\u00a0(pp. 538-XXI). Academic Conferences International Limited. https:\/\/www.proquest.com\/openview\/ca764937c50341df277d461dc087fae1\/1?pq-origsite=gscholar&cbl=396494<\/p>\n
Vald\u00e9s-Souto, F. (2019, October). Earned scope management: Scope performance evaluation for software projects considering people and effort as resources. In\u00a02019 7th International Conference in Software Engineering Research and Innovation (CONISOFT)\u00a0(pp. 213-222). IEEE. https:\/\/ieeexplore.ieee.org\/abstract\/document\/9105542\/<\/p>\n
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