A&Z Wedding: Scope of Work
A&Z Wedding
Scope of Work
Overview of the Project
The A&Z wedding plan will help reduce the stress and worry of wedding preparation while ensuring a memorable occasion. A project manager allows the soon-to-be bride and groom to attend on other aspects of the wedding, such as picking a wedding gown and wedding dance tunes, and so on. The project’s main purpose will be to plan a wedding that is beneficial to all parties involved (i.e., sponsors, stakeholders, clients, guests, and vendors and etc.). Impressing and pleasing the visitor will be crucial in this project since happy consumers will help spread the news about the new business. The level of success will be judged once the wedding is over. Moreover, when all the deliverables are finished on schedule and under budget. The project manager’s main purpose is to eliminate stress so that the bride and groom may enjoy their wedding day without having to worry about a variety of details.
Project Scope Description
The A&Z wedding project is sponsored and initiated by the bride and groom’s parents. They are the most significant financial stakeholders. The project manager will assist the couple in planning, executing, monitoring, and wrapping up their special day. They will be able to enjoy the celebrations without having to worry about the minutiae of finishing a project of this nature because of their decision to employ us as a project manager/wedding planner. This initiative was created to relieve the clients’ burden. There are various elements to consider when planning an event of this size. Instead of simply one, it requires performing research, evaluating expenses, and negotiating with third-party suppliers and organizations.
We offer a one-stop shop with a wide range of trusted suppliers, services, and organizations to choose from. Everything has been extensively scrutinized to give exceptional outcomes while putting on an event. From the beginning of the planning process until the bride walks down the aisle and leaves the celebration, as well as during the honeymoon, our wedding planner service will be with the customers.
The project will be carried over the course of six weeks, with a $100,000 budget and a guest list of no more than 200 individuals. During the wedding and reception, the budget is meant to guarantee that all guests are entirely happy. At that point, the project team will be given duties to guarantee that the venture’s outputs are as enticing as possible. All third-party vendors must provide their own employees, and there are two project managers. The project managers will be in charge of negotiating the best prices with all third-party providers while overseeing the whole wedding planning process.
Deliverables
The $100,000 budget will be spent on the following resources, but not exclusively:
Wedding Planner
Wedding Venue
Engagement Rings
Cake
Photographer and director of photography
Getting around (bride, groom, family and guests)
Decorations-flowers
Caterers of food
Caterers of Liquor
Wedding Stationery & Entertainment
Wedding adornments (tables, chairs, linens, etc.)
Audio/visual requirements
Security Additional Personnel (include waiters)
Valet parking is available.
Cleaning crew
Insurance can protect you (possible damages and accidents)
Items missing from the venue
Reception for a Honeymoon
In-Scope
There will be a 6-week strategy in place to define, schedule, and carry out all of the required steps to assure the project’s success. Within the first two weeks after the project is accepted, a wedding checklist will be developed, and all items on the list will be accomplished. The following items will be included in the checklist, but not limited to:
Evaluate the wedding criteria as well as the available budget.
Examine the steps that must be completed as well as the associated costs.
Make phone calls, place service orders, make bookings, and gather items for the wedding.
Distribute invitations
The location has been chosen and reserved.
Caterers are picked and reservations are made.
Theme and colors for the wedding
Wedding gown and bridesmaid gowns selected (sizes and fittings no later than week 4 on the timeline)
Wedding cake
Wedding rings
Honeymoon
Photograph and videographer
Reception food
Flowers
Music/band
Invitations
Ceremony (Church, reception venue, or offsite venue)
Groom and groomsmen attire
Reception
Hair and makeup
Bachelor/ bachelorette party
Wedding rehearsal dinner
Out-Of-Scope
Weather control, traffic control, and running over budget are all things that are out of scope. Furthermore, the following items are not included in the proposed budget:
Groomsmen’s attire
Bridesmaid dresses
Accommodations for visitors
Transportation for visitors
Work Breakdown Structure
Milestones
The checklist will contain, but not be limited to, the following items by week three after the project is approved:
Theme of the Wedding
The wedding gown and bridesmaid gowns were selected, measured, and fitted.
Cake for weddings
rings for weddings
Reservations for a honeymoon
Videographer and photographer
Reception food
Flowers
Music/band
Invitations
a formal event (Church, reception venue, or offsite venue)
Groomsmen’s and groom’s clothing
Reception
Before the conclusion of week three, a backup plan will be put together. It’s always possible that something may go wrong (e.g., bad weather, caterer cancels or fails to show up), so having a backup, repair, and even problem-solving solution on hand is a good idea.
Reconfirmation of by week 3 and 4
The following is a list of confirmed invitees who will be present for the Caterer’s arrival and setup the photographer’s and videographer’s time
Confirm the hairstylist and make-up artist.
Confirmation of the design, décor, and setup time for the venue (both reception and ceremony)
Confirmation of the band
5th and 6th weeks:
Getting ready for the wedding
Dinner rehearsal
The wedding day
Wedding Reception
Closing of project
Constraints
The project will begin on May 23, 2022.
The project will end on June 30, 2022.
Budget no more than $100,000.
Time limit: no more than 6 weeks
No more than 200 people will be expected to visit.
Total number of new staff
In the specified city, find a location and a venue.